The Clerk is keeper of the Township records, the local election authority, and is responsible for publishing notices. Keeping minutes of each Township meeting is also the duty of the Clerk. The Clerk is a non-voting member of the Township Board of Trustees. However, the Clerk is entitled to cast one vote in the case of a tie vote to fill a vacancy in a Township office. The Clerk is to keep minutes of the proceedings of all township meetings. The Clerk may administer oaths and take affidavits in all cases required by law to be administered or taken by township officials.
The Township Clerk is clerk for the Township, Board of Trustees, clerk of all Township meetings, and ex-officio clerk for the Highway Commissioner. The Clerk must give notice of the time and place of annual and special Township meetings by posting notices in three of the most public places in the Township at least 10 days before the meeting and by at least one publication in a newspaper, if there is an English language newspaper published in the Township. The notice must set forth the agenda, as approved by the Township Board.
The Township Clerk shall annually certify to the County Clerk the amount of taxes required to be raised for all Township purposes. The Clerk is responsible for taking the roll call on all votes. Appointments or filling of vacancies, setting salaries, etc. require roll call votes.
The Township Clerk must be present at all bid openings for both the Township and the Road District. The Clerk is also responsible for placing the advertisement of bids at least once in the newspaper. The Township Clerk approves the Supervisor's bond. The bond is filed in the Township Clerk's office with the Clerk's approval endorsement on it.
The Township Clerk accepts and files the Annual Supervisor's Report and posts a copy of the statement at the place of the annual Township meeting two days before the meeting is held. The Clerk reads the statement aloud at the annual Township meeting.
Gail Hinkle is the incumbent Township Clerk for Milton Township.